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March 31, 2005
Osamu Hanatani
President, OK-KASEI Co., Ltd.
When we want to provide products and services useful for society and ensure continuous growth of our business, we need to consider protection of personal information in conducting business activities and win the trust of customers. Based on this awareness, our company established the following privacy policy and declare our commitment to its compliance in order to follow the laws, regulations and guidelines concerning personal information.
[Policy 1 Appropriate Handling of Personal Information]
When we use or handle personal information, we identify for what purpose such information is used or handled where possible. Except when we have advance approval of a customer for use of his or her personal information or use of personal information is allowed by law, we will use or handle customers’ personal information only within the scope necessary for the stated purpose of use.

When acquiring personal information, we do so by using appropriate means. We disclose the purpose of use of personal information in advance when we need to acquire personal information or we notify the purpose of use or disclose it on the website or at other appropriate places immediately after we acquired personal information. When we receive personal information from customers who directly entered their personal information in the media (including electric data and magnetic data), we clarify the purpose of its use in advance. This, however, may not always apply if we are allowed not to do so by applicable laws or regulations.
[Policy 2 Implementation of Safety Management Measures]
We take necessary and appropriate actions, such as prevention of unauthorized access or infection of computer viruses, in order to prevent loss, destruction, tampering, falsification or leak of personal data. We also provide necessary and appropriate supervision to our employees, contractors, subcontractors and other people or parties concerned to ensure safe and secure control of personal data.
[Policy 3 Appropriate Implementation of Provision to Third Parties]
When we jointly use personal data with third parties or provide personal data to third parties, we take necessary legally required measures such as signing a contract or agreement with the said third parties. At the same time, we do our best to obtain customers’ approval of such provision to third parties where possible. At least we have an opportunity to stop provision of such information when customers do not want provision to such third party according to law or regulation.
[Policy 4 Response to Disclosure, Correction, Etc.]
When we are requested by customers to notify, disclose, or correct use purposes of retained personal data or suspend use of such information, we take actions as specified by the applicable laws or ordinances. Customers who have such requests may contact us at our appropriate staff. Whenever we have such a request, we will respond to it faithfully and swiftly to a rational extent as per the applicable laws or ordinances.
[Policy 5 Continuous Maintenance and Improvement of the System]
In order to fulfill the declaration, we provide necessary education and training to our employees to keep them informed of the declaration and act according to the declaration.
Terms used in the Policy

"Personal information" means information about a living individual which can identify the specific individual. It also includes such information as will allow easy reference to other information and will thereby enable the identification of the specific individual.

"Personal data" means personal information constituting a personal information database, etc.

"Personal information database, etc." means a set of information including personal information such as a set of information systematically arranged in such a way that specific personal information can be retrieved or a set of information designated by a Cabinet order as being systematically arranged in such a way that specific personal information can be easily retrieved, such as a list of names or a book.

"Retained personal data" means such personal data over which an entity handling personal information has the authority to disclose, to correct, etc., excluding the data which is specified by a Cabinet order as harming public or other interests if its presence or absence is known and the data which will be erased within a period of six months.
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Information on the Matters to be Announced as per the Act on the Protection of Personal Information.
The Act on the Protection of Personal Information (hereinafter referred to as “Act”) stipulates that prescribed matters be publicly announced or be put in a readily accessible condition for the person concerned with respect to personal information.

We list those matters for public announcement for your review (terms used therein are the same as those used in our Private Policy).
Osamu Hanatani
President, OK-KASEI Co., Ltd.
(Established on March 31, 2005)
 
(1) Purpose of Use of Personal Information Handled by OK-KASEI (concerning Paragraph 1, Article 18)
We handle personal information for the following purposes:
  1. The use purposes of the personal information handled by us are those listed below related to products dealt with by us in the business activities as described (2) below:
    1. Questionnaire survey and market trend survey
    2. Provision of information by means of visit, delivery of catalog, or e-mailing
    3. Implementation of after-sale service or maintenance
    4. Response to customers’ requests
    5. Provision to third parties for the purpose of fulfilling 1. to 4.
  2. We are engaged in the following business activities:
    1. Production, processing, and sale of colorants for synthetic resins and of other chemical compositions; and all the activities related to the foregoing
(2) Matters related to retained personal data we handle (concerning Paragraph 1, Article 24)
Matters related to retained personal data we handle are as follows:
  1. Name of the entity handling the subject personal information (OK-KASEI Co., Ltd.)
    OK-KASEI Co., Ltd.
  2. Purpose of use of all retained personal data
    The same as the “use purpose of personal information” above (See 1. above)
  3. Procedures to meet requests for disclosure, etc.
    Click here for more information on requests for notification (Paragraph 2, Article 24), disclosure (Paragraph 1, Article 25), correction, etc. (Paragraph 1, Article 26) and suspension of use (Paragraph 1, Article 27) of the purpose of use of our retained personal data.
  4. Name of an authorized personal information protection organization for which OK-KASEI is the target entity
    As of this moment, there is no authorized personal information protection organization to which we belong.
(3) Matters related to the opt-out system on provision of personal information to third parties (concerning Paragraph 2, Article 23)
According to Paragraph 2 of Article 23, with respect to personal data intended to be provided to third parties, where an entity handling personal information agrees to suspend, at the request of a person, the provision of such personal data as will lead to the identification of the person concerned, and where the entity, in advance, notifies the person of certain prescribed matters or put those matters in a readily accessible condition for the person, the entity may provide such personal data concerned to third parties.

Cases where we provide personal information to third parties mean cases where we provide it to companies, partners, contractors, subcontractors or other OK-KASEI Co., Ltd. group companies for the purpose of fulfilling the use purposes as listed in (1) Purpose of Use of Personal Information Handled by OK-KASEI.

Therefore, excepting our provision of personal data to third parties with approval of the persons concerned, when we are requested by the person in question, we will suspend provision of the personal information that can identify the person. Whenever you make such a request, we will immediately take action.
Contact our General Affairs Department (see (5) below) for such requests.
  1. Items of personal data to be provided to third parties
    Name, address, telephone number, name of his or her company and position, e-mail address, and the contents of products or services handled by OK-KASEI
  2. Means or method of provision to third parties
    Provision orally, in writing or by means of electronic data
(4) Remark
It should be noted that when we separately notify a person of the purpose of use, etc. relating to his or her personal information depending on the method of notification to that person or his or her approval of the use agreement, etc., the contents of the separately notified purpose of use, etc. have preference over the provisions stated above.
(5) Contact in case of complaint (concerning Item 4, Paragraph 1, Article 24 and Article 31)
General Affairs Department, OK-KASEI Co., Ltd.
Torikai-honmachi 3-4-35, Settsu city, Osaka prefecture 566-0052
Tel: 072-654-8484 (Main) +81-72-654-8484
Fax: 072-654-8489 +81-72-654-8489
Click here for inquiry.
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Procedures to Meet Requests for Disclosure and Others of Retained Personal Information as per the Act on the Protection of Personal Information
(1) Retained personal data as the target of “requests for disclosure and others)
“Retained personal data” as the target of “requests for disclosure and others” are the data, out of such personal information systematically arranged in such a way that specific personal information can be retrieved, for which we have the authority for disclosure, correction, suspension of provision, etc. Any data that fall under either of the following are not defined as “retained personal data” (Paragraph 5, Article 2):
  • Data for which we have no authority for disclosure, etc.
  • Personal data to be erased within six months
  • Data which are specified by the items of Article 3 of the Enforcement Order as harming public or other interests if its presence or absence is known
(2) Application for “requests for disclosure and others”
  1. Flow of the procedures
    1. Call our General Affairs Department (See 3) below) to inform us of your intention to apply for such requests and provide us with your name, address and telephone number. Applicants qualified for such requests are the persons who are identified by our retained personal data or their proxies (those assigned by the very persons concerned as their proxies or legal representatives such as persons with parental authority) only.
    2. Our General Affairs Department will send the applicant a set of documents necessary for application (“application documents”) by mail.
    3. The applicant is requested to fill in the application documents upon understanding the Points to Note about Filling the Application Form as separately attached.
    4. Return all the application documents fully filled by the applicant together with the following additional documents by registered mail to the Personal Information Protection Promotion Group of the Legal Affairs Department (see 3) below).
      • 当社所定の申請書
      • One copy of public certification to identify the applicant (see 2-1 below)
      • In case of application by the proxy, a copy of public certification to identify the applicant, a copy of document to certify the proxy, and a copy of document to certify that the proxy has the power of attorney (see (2)-2 below).
      • Postal stamps worth ¥700 as a handling fee (only in case of “requests for notification of the purpose of use” or “requests for disclosure”)(See (3) below)
      For “requests for disclosure,” we certify that the applicant is actually the person concerned by the method described in (2) below and request the applicant to mail to us the application documents in order to protect the personal information of the person in question. We will not accept any application for requests if documents are submitted by e-mail or fax or by direct delivery by the person concerned.

  2. Method to certify that the applicant for “requests for disclosure and others” is the very person concerned or his or her proxy
    1. When the applicant is the person concerned
      Enclose a copy of either of the following public certifications (providing they show the present address of the person) together with the application documents.
      • Driver’s license(when the present address is written on the rear side of the license, a copy of the rear is necessary)
      • Insured card of the health insurance
      • Residence registry
      • Basic resident register card with picture
      • Passport
      • Foreign resident’s registration card
      • Pension book
      * When the present address is written on a place different from that with the name, etc., a copy of the place showing the address is also necessary.

    2. When the applicant is the proxy
      A copy of either of the above public certifications for each of the person requesting for disclosure, etc. and his or her proxy as well as the following documents:
      1. When the proxy is an agent in fact
        A letter of attorney (with the registered seal of the requesting person stamped) with an attachment of the seal registration certificate. In case the agent in fact is a lawyer, a document that indicates the lawyer registration number should also be enclosed.
      2. When the proxy is a legal representative
        A copy of the requesting person’s family register or part of his or her family register that certifies the legal representation relation between the two
  3. Send the application to the following:
    General Affairs Department, OK-KASEI Co., Ltd.
    Torikai-honcho 3-4-35, Settsu city, Osaka prefecture 566-0052
    Tel: 072-654-8484 (Main) +81-72-654-8484
    Fax: 072-654-8489 +81-72-654-8489
    For questions and other inquiries, click here.

Note 1: Mark out the domicile of origin shown in the copy of the ID document or make a copy of the document with the domicile of origin concealed.
Note 2: Identify verification is necessary to ensure appropriate security such as prevention of leak of retained personal data. In case no documents for identify verification are enclosed, we will not accept any “request for disclosure and others.”
Note 3: Methods of identify verification described above are specified mainly in the Guideline for the Fields of Economic Industry (Notification No. 4, Ministry of Health, Labor and Welfare and Ministry of Economy, Oct. 2004).
(3) Amount of Handling Fee and Payment
  1. We charge a handling fee of ¥700, inclusive of consumption tax, for each handling of an application in case of “request for notification of the purpose of use” or “request for disclosure.”
  2. Enclose postal stamps worth ¥700 in the envelope that encloses the application documents to pay the handling fee. (Payment by means of cash delivery or postal money order is unacceptable.)
  3. In case no postal stamps are enclosed or the stamps enclosed are short of the prescribed amount and the insufficient amount is not paid by mail after our request for compensation for the insufficiency during a certain period of time within the said period of time, we will process the application as an invalid application for “request for notification of the purpose of use” or “request for disclosure.” In this case, it should be noted that the stamps, any enclosed in the enveloped sent to us, may be used to send back the application documents.
(4) Notice on Requests for Disclosure and Others
  1. When we confirm that the retained personal data in question are those for the requesting person based on the check of the application documents and the identity verification documents received, we will reply to the requesting person regarding the requested disclosure, etc. within the scope confirmed. It should be noted that the handling fee of ¥700 received by us will not be returned to the applicant whatever reply is returned to the applicant, including the reply that the corresponding retained personal data do not exist or no disclosure is possible due to the legal reason.
  2. In principle our reply will be returned to the address confirmed from the identify verification documents of the applicant by registered mail. Note that our reply may be returned to the address of the requesting person even though the applicant was filed by the proxy or representative.
  3. It will generally take 10 business days to return our reply after we received the application documents. It should be understood that more days can be necessary depending on the content of the application.
(5) Purpose of Use of Personal Information Acquired With Respect to Application for Disclosure, etc.
Personal information stated in the application documents submitted to us will be used for communication with the applicant for matters related to the said application and for other activities related to application. Such information may be kept after completion of our delivery of reply for future use in case any question arises on the part of the applicant.
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